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Team attendance, checked
before it hits the report.
Clockline helps HR run check-ins, location validation, leave requests, team structure and attendance reports, without forcing every role into the same dashboard.
PLATFORM
An attendance desk for operational teams.
One place to see who is in, who is late, which requests are waiting and which records need checking before they reach the report.
Auto-refreshing QR
The scanner token rotates on a schedule, so check-in stays fast without room for buddy punching.
Location has a guard
Check-ins outside the radius never become final data. HR sees them as a review queue.
Layered proof
QR, time, location, device and selfie give HR the context behind every check-in.
WORKFLOW
How Clockline works.
From workspace setup and role assignment to validating every check-in and producing HR-ready reports you can actually trust.
01
SETUP
Day 1
Set up your workspace
Create the organisation, add HR admins and managers, then invite employees in bulk.
Organisation
Kaludra Ops · EXAMPLE
Done
HR admin + 4 managers
Roles assigned
Done
48 employees
Invites sent
Pending
Organisation
Roles
Employees
02
VALIDATE
Every shift
Validate every check-in
Each scan is matched against QR, GPS radius, schedule and selfie. Only exceptions reach a manager.
Dewi Lestari
08:57 · East Gate QR
Valid
Raka Pratama
09:14 · Outside radius
Review
Sinta Ayu
08:49 · HQ GPS
Valid
QR + GPS
Selfie
Review queue
03
REPORT
Month end
Send HR-ready reports
Approved attendance and leave roll into a monthly summary HR can sign off for payroll.
18
Present
2
Late
1
Leave
Payroll readiness
HR ready
Approvals
Summary
Payroll export
ROLES
A different workspace for every role.
Employees, managers, HR, superadmins and scanners only see what they need to act on.
Employee
Check in and out, history, requests, schedules, payslips and personal profile.
Manager
Sees their own team, reviews requests and checks exceptions before they reach HR.
HR / Admin
Manages employees, team structure, locations, shifts, final approvals and reports.
Superadmin
Sets up the organisation, roles and access limits so features never leak to the wrong role.
Scanner
A dedicated gate mode for fast scans with a constantly refreshed QR token.
USE CASES
Built for teams that show up in many ways.
Head offices, outlets, hotels, restaurants, field teams and any workplace that needs cleaner attendance validation.
Office & back office
Daily attendance with shifts, work locations and leave approvals.
Outlets & branches
Monitor teams across locations without mixing data between branches.
Hotels & operations
Morning, evening and night shifts, plus teams that move between areas.
Field teams
Mobile check-ins still validated by location, time and device.
STRUCTURE & APPROVAL
Approvals follow your team structure.
Requests do not always go straight to HR. If an employee has a manager, the request goes to the manager first, then HR makes the final call.
Divisions & placement
Group employees by division, manager and work location.
Two-step approval
Managers give the first review. HR makes the final decision.
Reviewer notes
Reasons for rejections or corrections stay visible to the employee.
GO-LIVE READY
What to prepare before rolling out Clockline.
Employee data
Divisions and managers
Work shifts
Work locations
Approval rules
Validation policy
TRUST SIGNALS
Attendance data that is easier to trust.
Every number comes out of a validation process, not just a check-in button.
30s
QR token refresh
5 roles
Employee, manager, HR, superadmin, scanner
2 steps
Manager → HR approval
1 queue
Exceptions waiting for review
FAQ
Questions before you try it.
Still unsure? Talk to us and we will walk you through a demo workspace.
Does Clockline replace payroll?
No. Clockline produces validated attendance and leave data that your payroll tool or team can use as input.
What if an employee checks in outside the radius?
The record is not rejected outright. It lands in a review queue so HR can decide with full context.
Can managers approve requests?
Yes. When an employee has a manager, the manager reviews first and HR makes the final decision.
Does the scanner need special hardware?
No. Any tablet or phone with a browser can run scanner mode at the gate.
Can we run several locations?
Yes. Each location has its own radius, QR gate and team, and reports can be filtered per branch.
How long does setup take?
Most teams set up the workspace, roles and first employees in a single afternoon.
START WITH THE DEMO
Try Clockline from check-in to HR review.
Sign in as an employee, manager, HR or scanner and see how attendance data is processed before it reaches the report.